Executive Assistant / Business Coordinator Job at V Group Inc., USA - $50,000 - $65,000 per year (USA Visa Sponsorship) - Early Finder
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Executive Assistant / Business Coordinator Job at V Group Inc., USA – $50,000 – $65,000 per year (USA Visa Sponsorship)

Full job description

Do you have it in you to provide the human angle to the business; to assist the driving force; to uphold the mission and values

Experience your skills of being proactive and methodical make the difference.

We are looking to add an Executive Assistant / Human Resources Assistant. Candidate should be proactive, resourceful, organized and detail oriented. It is imperative that the candidate be able to wear different hats through the day to assist the CEO execute the organizational plans and to uphold its values. This is a key position and could lead to a managerial role very quickly.

Presently we are working in a hybrid manner. This position would soon be working from our office in East Windsor with some flexibility. If you are within 10 miles of East Windsor, this may be a great opportunity for you

About V Group

Be a part of a fast-growing, high-energy IT Services company aiming for growth in multiple industry sectors through multiple means while maintaining structure, stability and core values. Current areas include e-commerce, mobility, Professional services and Public Sector.

Please visit us;

  • https://www.vgroupinc.com
  • https://webstore.vgroup.net
  • https://www.tournamentedition.com
  • https://www.contexttocall.com

Compensation and benefits

  • Salary: $50,000 to $65,000 per year plus benefits.
  • Could vary depending on relevant skills, qualification and experience
  • Immigration sponsorship
  • Health, Dental, Vision premium paid 100% by company
  • Paid vacations and PTOs
  • Education sponsorship
  • Office attire allowance
  • Gym membership, Education sponsorship

Job Description

The right candidate will be able to manage multiple activities within tight timelines, communicate extremely well, deal diplomatically with people, and keep their composure under pressure. The position requires strong organizational and administrative skills. The position has the potential to grow into a managerial role. Ideal for career minded person with a pleasing personality

Qualifications:

  • Ability to enable the working of the CEO following the vision and values
  • Experience in one or more of following is desirable: Recruitment, Human Resources, Administrative Support, Accounting, IT Industry, Business Analysis, Social Media etc.
  • Knowledge of tools like HRMS, Project Management tools is good to have
  • Experience / deep interest in technology and willingness to learn
  • Should like working in a fast-paced environment
  • Proficiency in MS Office – Excel, Word, PowerPoint
  • Extremely meticulous. Attention to detail is very critical
  • Excellent verbal and documentation communication skills.
  • Some scheduled travel is involved – exhibitions, employee meet, customer meet
  • Reside within 10 miles of Cranbury NJ – Highly preferred

Responsibilities:

Business & Cross Functional Coordination:

  • Coordinate with various business units for updates, meetings, create agenda, measure effectiveness etc.
  • Close interactions with Business Unit Leads for the operations and business profitability reports & meetings
  • Work closely with the management team and help compiling various business reports.
  • Assist in setting up additional companies and Offices – registrations, certifications, working locations, diversity certifications, legal requirements, etc.

HR Operations:

  • Hiring and onboarding office staff – including exchange program trainees, work visa and immigration support.
  • HR & Business policies creation, implementation, and standardization
  • Office & Operation Management – including travel & office infrastructure arrangements etc.
  • Meeting with employees / contractors across the country – be excited to meet up and create the schedules

Employee Relationship:

  • Creating innovative and customized programs for enhancing relationship and business with staff and contractors
  • Correspondence with the staff on company updates
  • Make efforts towards employer branding and high retention

Contracts & Business Communication:

  • Various Contract administration & management e.g. with employees, clients, suppliers, etc.
  • Creating, reviewing, and standardizing various SOW, MSA, TO, PO, etc.
  • Communicate with various outside entities for the legal matters including attorneys
  • Corporate communication on behalf of the business
  • Correspond with Clients, Consultants, Suppliers, or Internal Staff on behalf of the CEO’

MIS & Financial Reporting

  • Provide various management information reports
  • Provide various financial reports including from the account systems – e.g. QuickBooks

Social Media Management

  • Manage the social media accounts for the CEO
  • Coordinate the company social media presence e.g. websites, LinkedIn, etc.
  • Assist in employer branding

Business Development Support

  • Support the business development activities for various Business Units e.g. budget approvals, coordinate with marketing team, seek appointments with customers, etc.
  • Attend conferences, pre-bid meetings
  • Identify and participate in Industry events online and on site
  • Organize the business development assets – digital and physical e.g. social media, banners
  • Support the Ambassador program

Support to CEO

  • Calendar Management
  • Recording the Minutes of the Meetings and following up
  • Preparation for the business meetings
  • Gathering data to prepare for the meetings
  • Travel arrangements
  • Maintain confidentiality
  • Write content for various publications and platforms.
  • Diplomatic in dealing with others while upfront when communicating with CEO
  • Assist in upholding the values and mission of the company

Key words: HR, Human Resources, Executive Assistant, Administrative Assistant, Book keeping, QuickBooks, SEO

Job Type: Full-time

Pay: $50,000.00 – $65,000.00 per year

Benefits:

  • Dental insurance
  • Flexible schedule
  • Health insurance
  • Life insurance
  • Paid time off
  • Professional development assistance
  • Referral program
  • Relocation assistance
  • Tuition reimbursement
  • Vision insurance

Schedule:

  • 8 hour shift

Ability to commute/relocate:

  • East Windsor, NJ 08520: Reliably commute or planning to relocate before starting work (Required)

Experience:

  • Microsoft Office: 1 year (Preferred)

Work Location: In person

APPLY HERE

Kristen is a mother, survivor, and a passionate lover of innovations and smart living. She is the editor-in-chief at earlyfinder.com. Let's get in touch, I'm open to collaboration.

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